Society Standing Rules Page 1
Standing Rules
Longmont Genealogical Society, Inc. (aka LGS)
Longmont Genealogical Society, Inc. (aka LGS)
A. Purpose
The Standing Rules of the Society
supplement the By-laws and document policy and decisions for the
conduct of the Society’s business which are made by the LGS Board
and are of general interest to all officers, Volunteer Coordinators,
and the membership of the Society. They document policy decisions
that affect Society or Board operations and which should be codified
in a manner that is easily accessible to the membership and to the
Board.
B. Standing Rules; Content, Approval and Amendment
The Standing Rules shall not contain
any policy or direction contrary to the content of the Society’s
By-laws. However, they may supplement, extend or clarify the Bylaws.
They are approved by and may be amended by a majority vote of the
Society’s Board as provided for in By-laws Article VI-C.
C. Meetings
- General membership meetings shall be held on the second Wednesday of the month at 1:00 P.M at the First Lutheran Church, 3rd and Terry Streets, Longmont, Colorado and will be streamed over a virtual platform (currently Zoom) for the benefit of those not able to attend in-person.
- Board meetings will normally be held on the first Wednesday of the month from 1:00 to 3:00 P.M. at the Longmont Senior Center and may also include attendance via a virtual platform (Zoom), if requested. Advance request/notice of at least 24 hours is expected for implementing a hybrid (Zoom) component for Board meetings. Board meetings are open and all members of the Society are welcome to attend. Meetings may be held bi-monthly starting with the January meeting to satisfy the By-laws requirement for 6 meetings per calendar year. After January, meetings may be held on different months or more frequently if the Board feels the need for additional working sessions.
- Board meetings may be held at alternate times/locations with the prior consent of a majority of the Board members, including being held via electronic means. The President should poll the other Directors for their concurrence and to establish a time and place for the meeting to occur. In a contingency, Board meetings may be held via e-mail discussion and a vote by e-mail. Again, the President should poll members to determine a suitable time for a virtual meeting to assure a quorum can attend.
- A general membership meeting may be moved to a virtual meeting (primary option), or canceled, at the discretion of the President on any day that the St. Vrain Valley schools are closed due to bad weather. This information will be included in Quarterlies published during fall and winter months. Members will also be notified of cancellations or move to a virtual meeting format by e-mail not later than 10 A.M. the day of the meeting.